Items to consider when selecting a non-MSU study abroad program
Transfer of credits
Returning to MSU
Students will apply online by going to studyabroad.msu.edu (http://studyabroad.msu.edu)
To participate in a study abroad program sponsored through a university or institution other than Michigan State University, complete the following steps to ensure proper registration, transfer of credits, and financial aid distribution. The Office of Study Abroad assists with the process indicated in this handout and assumes the sponsoring agency assists with all other services associated with participation in your chosen program. The University assumes no responsibility or liability for programs not sponsored by Michigan State University.
Before deciding to participate in a non-MSU program, be sure to check out the latest up-to-date listing of MSU programs. New programs are continually being developed and due to the ease and support provided for MSU programs, it is best to make sure you have exhausted that option before considering other programs. If you decide to participate in a non-MSU program, there are ten simple, but important, items to consider as you make your selection.
You must submit your application forms, completed Non-MSU Study Abroad Program Course Approval Request Form, and financial aid forms (if applicable) by the following deadlines. Only complete applications will be accepted. Applications will not be accepted less than 30 days before departure.
|Summer participation:||March 1|
|Fall semester or Academic year participation:||August 1|
|Winter or Spring participation:||October 15|
Please note that since the OSA scholarship deadlines are October 15th and March 1st and require that you submit an application, you may wish to apply before these dates.
Before selecting a program, review Ten Items to Consider when Selecting a Non-MSU Study Abroad Program. Check out the resources indicated on Item #1 and speak with Joy Walter who can assist you with the books and resources available for your choice selection. Joy will also go through this packet of information and answer most of your preliminary questions. Please contact firstname.lastname@example.org to discuss procedures in detail. Please note that if you chose a program located in a country with a Travel Warning (http://travel.state.gov/travel/cis_pa_tw/tw/tw_1764.html) MSU will not support your study in that country. Should you decide to study there you will be allowed to transfer credit (based on the following procedures) but MSU will not grant you financial aid, scholarships or insurance coverage.
Please note: Steps 3 and 4 may take as long as 4-6 weeks to complete, so allow sufficient time.
Once you have obtained academic approval and all of the necessary signatures (Department Representative, Assistant Dean(s), and Office of Admissions' Representative) on your Non-MSU Study Abroad Program Course Approval Request Form, you should apply to the program. Submit the following items to the Office of Study Abroad only after you have been formally accepted since you will be charged a $100 non-refundable application fee by MSU. Applications will not be accepted unless all of these items are submitted at the same time.
A $100 non-refundable application fee will be posted on your MSU student account at the time of application. You will be registered for INP, International Programs, for the number of credits indicated on your application form. If you have obtained approval for more credits than you actually intend to take, you should list the actual number you plan to take on the APPLICATION under "Number of credits you plan to take abroad". You will not be charged MSU tuition and fees for this enrollment. If you have already registered for on-campus courses during your study abroad period, this registration will automatically be removed. Please note that this INP course is a temporary registration that maintains your enrollment at MSU and financial aid eligibility. Maintaining your student status at MSU is required for issuance of financial aid; deferment of loans; reduced auto insurance coverage; medical coverage under a parental policy; etc. You will not receive credit under this course number since the course will be replaced with the transfer credits from abroad. The credits you are taking as a guest student may transfer to MSU but the grade point and honor points will not. You will receive transfer credit only for those courses for which you receive a 2.0 or higher.
If, in addition, you will be doing directed study abroad (i.e., MSU independent study or similar course), you must register for the actual departmental course under which you will receive the credit. This registration must be for the semester for which you wish to apply the credits. You are required to pay regular MSU tuition and fees for these directed study credits.
Accident and sickness insurance coverage administered through HTH Worldwide Insurance Services, Inc. is provided as a part of your $100 application fee. This policy provides for supplementary health insurance; assistance in locating the nearest, most appropriate medical care; and medically necessary evacuation. This policy ensures that all MSU students have adequate insurance coverage. Before departure, you will be mailed an insurance card. A detailed description and summary of coverage are posted on the Forms and Documents (/forms/) page of our Web site.
You may apply for scholarships (/scholarships/). Deadline dates, eligibility requirements and application forms are available on the Web. Be sure to also check individual college scholarship opportunities and external scholarship possibilities (including funding for multicultural students).
If MSU approves your academic plans and the institution through which you will study abroad is willing to cooperate with MSU's system, you should be able to apply almost any need-based or supplementary aid to your study abroad. This includes the MET (Michigan Educational Trust). Many scholarships can be used for study abroad but you should first check with the specific terms of the scholarship. Please note that some MSU awards for distinguished academic performance require that you receive MSU courses and grades and do not apply to programs with transfer credit.
It is important to understand that you are undertaking a serious contractual obligation when you draw aid for your study abroad. If you withdraw from the program abroad or fail to bring back the contracted number of credits within one semester following your study abroad experience, MSU will place a hold on your student account and require you to repay all or part of the financial aid you received for study abroad. Further, you will be unable to register until this financial aid is repaid in full. If you attempt to complete the contracted number of credits and fail one or more of the courses, you maintain your financial aid eligibility for the semester abroad, but your subsequent semesters of financial aid may be affected. If you encounter difficulty with your academic program, it is imperative that you contact the Office of Study Abroad.
If you are on financial aid, submit all of the following items with your application:
Upon submission of your completed application, Non-MSU Study Abroad Program Course Approval Request Form, and three financial aid forms, the Office of Study Abroad will forward your program costs to the MSU Financial Aid Office. Please note that the MSU Financial Aid Office will not be notified unless this completed application has been submitted to the Office of Study Abroad. In addition to the study abroad cost estimates, the MSU Office of Financial Aid requires that you have a current year's financial statement (FAFSA) on file.
The MSU Office of Financial Aid will notify you of your award amount. Make sure you have no holds or outstanding bills since aid for future enrollment cannot be applied to past bills and will not be disbursed until holds are cleared. After any outstanding bills are paid, disbursement of funds will be made directly to you for payment to the program sponsor. The earliest that this disbursement can be made is ten days before the beginning of on-campus classes for the semester you plan to be abroad. If you would like this early disbursement, you will need to make these arrangements by contacting Student Accounts, 1st floor, Hannah Administration Building, 355-3343. If you would like to have your loan check deposited directly into your account, you should complete, sign and return the Student Refund Direct Deposit (http://www.ctlr.msu.edu/studrec/) form. If you need to pay for the program or airfare prior to the arrival of a loan check, log-on to Office of Financial Aid - Short Term Loans (http://www.finaid.msu.edu/msuloans.asp) or contact the Office of Financial Aid (http://www.finaid.msu.edu/) at 353-5940. In many cases, other institutions will accept your MSU financial aid award letter as an indication of future payment and will defer your payments until you receive your aid; however, it is your responsibility to contact the sponsor and make appropriate arrangements for delayed payment. If your number of credits or course selection should change at any time, you should report this immediately to both your academic department and the Office of Study Abroad.
Refer to the Frequently Asked Questions Concerning Financial Aid for Study Abroad (/finaid/finaidfaq.html) for additional general information. If you are not on financial aid, these forms do not need to be submitted. All payments should be made directly to the sponsor.
In some cases the sponsoring institution may offer loans to guest students. You may need to send to that institution the appropriate year's financial statement (FAFSA) and a completed form stating that you are in a degree-granting program and are making satisfactory academic progress.
Between now and your departure, and once you have left the U.S. , it is your responsibility to stay informed about developments in the country/countries in which you will spend time (including any countries you'll visit that are not part of your study abroad program's itinerary). You can do so by checking the U.S. State Department's (http://travel.state.gov/travel/cis_pa_tw/tw/tw_1764.html) Web page.
On that page you will find three different types of information: Consular Information Sheets, Public Announcements, and Travel Warnings. This information is updated based on current events worldwide. According to the State Department...
For a more detailed description of the above information, please refer to the State Department Web page.
Aside from providing you with interesting information about your host country/countries, reading this information may spare you from unpleasant surprises. Periodically checking this Web page is especially important if your program and/or travel takes you to regions of the world where unstable conditions exist or are likely to develop.
Follow the steps on the back of the Non-MSU Study Abroad Program Course Approval Request Form to ensure transfer of credits.
Your official transcript from abroad must be forwarded to:
Office of Study Abroad
Michigan State University
109 International Center
East Lansing, MI 48824-1035
The Office of Study Abroad will make a copy of the transcript for your file and forward the original to the Transfer Credit Evaluation Unit.
The Office of Study Abroad is not responsible for the transfer of credits to your MSU record. Make arrangements to transfer credits from your sponsoring institution to MSU before the end of your stay abroad. A transcript from the sponsoring institution is required whether or not you complete or pass the course(s). Sponsoring institution course work must be listed in the Office of Admissions and Scholarships by the end of the semester following your study abroad. You will be asked to repay financial aid received for study at the sponsoring institution if credits have not been transferred by the end of the semester following your return. All transfer credit as well as course work completed at other institutions will be used to assess your satisfactory academic progress; your receipt of financial aid will be jeopardized by your failure to meet these standards. If you have questions regarding your eligibility, contact the MSU Office of Financial Aid.
If you took courses abroad that were not listed on your Non-MSU Study Abroad Program Course Approval Request Form, you will need to provide course descriptions and syllabi to the departments in which you want to transfer credit. They will complete the necessary paperwork on your behalf and notify the Office of Study Abroad of your request.
Updated September 2010