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New Co-sponsored Program Proposal

New Co-sponsored Proposal Packet (PDF)*

Review Procedures

Review of formal program proposals takes place on a rolling cycle during the year. When completed proposals are received, they will be reviewed as follows.

Academic units and colleges are responsible for review of program and course subject matter and instructional delivery methods. Program proposals supported by the dean(s) of the sponsoring MSU college(s) and chairperson(s) of the sponsoring academic departments are submitted to the Director of OSA. Completed proposals will be reviewed by relevant MSU faculty and staff, including those familiar with the geographic area and/or subject matter of the proposal program, the Director of OSA (for overall proposal strength), relevant OSA program coordinator (for feasibility of program logistics, cost, and marketing), and the OSA/ISP Travel Security Analyst (for review of any health or safety concerns. Leaders of programs located in rural locations or in areas with high health risks should consult with the OSA/ISP Travel Security Analyst in the early planning stage). Following this review, viable proposals will be forwarded to the Dean of ISP for review and final approval. In addition, programs which involve an exchange component of any kind will need to have the exchange agreement approved by the Advisory/Consultative Committee of ISP (see instructions at the end of this document).

Once a complete program proposal is received in OSA, a final decision regarding approval takes an average of one month, depending on reviewers’ availability and need for program revisions. In order to be approved in time for sufficient marketing and program planning, proposals should be submitted one year in advance of the planned program start date. Early submission of proposals is critical due to the complexities of developing any new program. Proposals can be accepted less than one year in advance, but program publicity and student planning, including student access to financial aid, may be adversely affected by late program approvals. New programs cannot be advertised or marketed to students until final approval is received.

Role of the Risk and Security Assessment Committee (RSAC)

  1. Travel warnings: MSU does not generally operate or endorse programs in countries with U.S. Department of State Travel WarningsOpens in new window. All programs proposed or occurring in countries with a Travel Warning must review the Travel Warning Suspension Policies and Waiver Application Process. Appeals for a waiver are made to the Risk & Security Assessment Committee If the Committee concurs that a waiver to the Travel Warning policy should be granted, it may recommend approval of the request to the Provost. The Provost makes the final decision on all Travel Warning policy waiver requests.
  2. Broad review authority: In addition to reviewing all programs proposed or occurring in countries with Travel Warnings, the RSAC will review programs in countries where no other study abroad activities presently occur, in locations where health, safety, or security may be of particular concern, or in regions/cities of individual countries with significant levels of health, safety, or security concerns as identified by the U.S. Department of StateOpens in new window, the Center for Disease Control and PreventionOpens in new window or any other reputable body or individuals that express a valid concern about the program or location.
  3. RSAC review notification: The Director of Study Abroad, in consultation with the International Analyst for Travel Health, Safety and Security, The University Physician and the Dean of International Studies and Programs will determine which proposals require review by the RSAC.  The International Analyst for Travel Health, Safety and Security will guide faculty through the RSAC review process.

Submission Procedures

Faculty members interested in proposing a new MSU co-sponsored study abroad program will need to submit:

Narrative Instructions

Evaluation of proposals will focus on a number of key issues, each of which must be addressed in the proposal narrative. Please address each of these key issues in the order they are presented below:

Special Considerations for Developing a "Two-Way Student Exchange Program"

Upon approval of the proposed program, the following additional documents are required before the program can commence. While these documents can be initiated before final program approval, it is suggested that signatures from the international institution NOT be collected until after MSU has fully vetted the program. For assistance with this process contact Adedayo Adekson in the ISP Dean’s Office ( and/or Chris McKenzie in the Office of Study Abroad (

  1. Two Way Exchange Agreement
  1. ISP A/CC form
  1. International Student Exchange Administration Agreement (Balance Agreement)



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