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Appendix

Guidelines for writing the study abroad program report

The information you provide is important not only in terms of maintaining and improving program quality, but also for helping to inform and prepare colleagues who are now, or will be, involved in your program. Your report is due within 60 days after the end of your program so that your insights, suggestions and comments can influence the planning for the following year's program. For each of the listed topics, please describe:

  1. Recruitment and publicity procedures
  2. Program preparations: pre-departure orientation, student arrival and orientation, on-site preparations etc.
  3. Academic program: courses offered, number of credits, collaboration with host institutions and faculty/presenters, field trips, etc. Please include a statement about the integration of the study abroad program into the departmental/college curriculum and/or life of the unit.
  4. Assessment of on-site logistics and support: student housing, classroom space and equipment, housing staff, meals, transportation, excursions, special events, etc.
  5. Health and safety issues: What, if any, preventive safety measures do you recommend? Were there any health-related incidents such as accidents, serious illnesses, or mental health issues? Were any crimes committed against program leaders or students? Were health care facilities satisfactory? What, if any, steps need to be taken to make program sites safer? What political, social, cultural, or environmental developments on site warrant special attention for next year's program?
  6. Student issues: Could satisfactory solutions be found to most student problems? How could such problems be avoided/minimized in the future? What could be done in the future to enhance the cross-cultural learning component of the program? Which aspects of the culture did students react to negatively/positively? Were issues of cultural adjustment and re-adjustment discussed with students? Was there a special event marking the end of the program? Could a student with a disability have easily participated in the program? If not, what changes would you make for the future?
  7. Program benefits: How has being involved in this program enhanced your professional development; for instance, through research and teaching collaboration with host institution faculty? How does the program enhance participating students' academic/intellectual, personal, professional, and cross-cultural learning?
  8. Program enhancements: Was research or community engagement a part of your program? If so, how could these aspects be improved? If not, how could they be incorporated in the future?
  9. Finances/budget: What, if any, adjustments need to be made to the budget to improve the program and/or to reflect cost realities in the host country/countries?

Please submit copies of the report to your college's study abroad dean's designee, to your department chairperson, and to the Executive Director of the Office of Study Abroad.