OSA advises that you keep your personal housing and Meals and Incidentals Expenses (M & IE) funds separate from program funds.
Lodging expenses are reimbursed according to your actual expense and cannot exceed the most current U.S. Department of State rates. In order to keep costs down for students, you will be expected to keep accommodation costs in major cities below $200 per night. This will be discussed during the budget development stage. Expenses can only be reimbursed for the actual amount up to the U.S. Department of State rate (or $200 in major cities) and are determined by the rate when you were abroad, not by the rate when your worksheet was developed. Due to fluctuations in these rates, keep this in mind when you book your reservations. If your housing costs are based on a "per person" rate, you will be reimbursed for only one person.
IMPORTANT: For audit purposes, you are required to have an original detailed receipt to substantiate your housing expenses.
Although the Office of Study Abroad may, at some sites, be able to suggest possible options for your housing, OSA cannot be responsible for arranging or negotiating your international accommodations.
OSA can cover the cost of housing deposits any time prior to departure. You are encouraged to book your housing as early as possible to guarantee lower deposit and housing costs. If you need a deposit paid early in order to secure housing at a favorable rate or a preferred location, contact your OSA coordinator for payment arrangements.
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